INFORMATION FOR PRESENTERS
Slide Template
You can use our conference slide template for your presentation
If you would like to use your own presentation template you can download the logo here – AEA E 2026 Logo
Guidelines for Session Chairs
Please read carefully the guidelines – Click here to view
Guidelines for Presenters
The room will be fully equipped with laptop and projector.
Presenters are asked to bring their presentation on a USB in PowerPoint or PDF format. You will need to transfer your file to the computer prior to the start of the session.
We are unable to accept presentations on personal laptops given the technical complication of the equipment.
Open Paper Presenters
Speakers are asked to present for 20 minutes and allow 10 minutes for questions/discussion, making each paper
presentation a maximum of 30 minutes. Please consider this when preparing your slides.
Poster Presenters
How to Prepare Your 90-Second Pre-recorded Poster Presentation
At the AEA-Europe 2026 Conference, poster presenters are required to prepare a pre-recorded oral presentation of no more than 90 seconds to introduce their research and encourage conference delegates to visit their physical poster during the conference.
There will be no live oral poster presentations during the conference. Instead, all pre-recorded presentations will be made available through the conference app in advance, allowing delegates to familiarise themselves with the research and identify posters they would like to discuss with the presenters.
Your presentation should aim to capture the interest of delegates rather than explain every aspect of your research. We recommend structuring your presentation around three key elements:
- The Hook: Begin with a short, engaging statement or question that introduces your research topic and highlights its importance.
- The Introduction: Briefly introduce yourself, your research team (if applicable), and your role in the work.
- The Appetizer: Explain the central research question, problem, or key finding, and why it is relevant to attendees of the AEA-Europe Conference.
Remember that you have a maximum of 90 seconds. Focus on delivering a clear, concise and engaging presentation that encourages delegates to learn more about your work.
We recommend preparing a short script and rehearsing your presentation before recording.
Format of the Poster Session
The Poster Session at AEA-Europe 2026 will follow a revised format, designed to provide more opportunities for meaningful discussions between poster presenters and conference delegates.
Instead of holding a plenary session with individual oral presentations, the time previously allocated to these presentations will now be dedicated to direct interaction between delegates and poster presenters.
All presenters are expected to be available beside their physical posters during the designated Poster Session to discuss their research and answer questions.
Presenters are also encouraged to spend time at their posters throughout the conference, including during dedicated coffee breaks when delegates will be invited to view the posters and interact with their presenters.
Physical Poster Requirements
All accepted poster presenters are required to prepare a physical poster for display at the conference venue.
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Poster size: A0 (84.1 cm wide × 118.9 cm high).
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Orientation: Portrait.
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Display: Posters will be mounted on boards.
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Presenter attendance: Presenters must be available for discussions during the designated Poster Session.
Format and Submission of Pre-recorded Presentations
To allow delegates to view presentations in advance, all poster presenters are required to submit a pre-recorded oral presentation.
The submission deadline is Tuesday, 12 November 2026.
Recording Requirements
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Maximum duration: 90 seconds.
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Recommended format: MP4 video.
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Recommended resolution: 1920 × 1080 pixels (Full HD), landscape orientation.
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Audio: The recording must include clear and audible narration in English.
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Visual content: Presenters may use their digital poster or presentation slides as visual support while providing their narration.
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Recording quality: Ensure that text and images are legible and that the recording is free from distracting background noise.
The recordings will be uploaded to the conference app and made available to delegates in advance of the conference.
Further details regarding the submission method will be communicated directly to accepted poster presenters.
How to Submit Your Presentation
All poster presenters are required to upload their pre-recorded presentation by Tuesday, 10 November 2026.
Please ensure that your recording meets the technical requirements outlined above before submitting it.
To upload your presentation, please:
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Log in to https://www.easyacademia.org/aea2026
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Check that you are using the Author role (top right, next to your name). If not, please click on your name and select Author from the popup that will appear.
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Click on the upload presentation / video link appearing under your submission information.
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The Final Submission form will appear. Click on the upload presentation button on the right, select the .mp4 file from your device, and click Continue.
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Check that the uploaded file is correct in the Summary step, and finally click the blue Update Submission button to complete the upload.
Please ensure that your recording is submitted before the deadline to allow sufficient time for processing and uploading to the conference app.
Presentations will be made available to conference delegates in advance of the event.
Poster Award and Voting Procedure
The AEA-Europe Poster Award is sponsored by Cito and consists of a one-day, all-expenses-paid visit to Citolab, Cito’s research division.
During this visit, the award winner will have the opportunity to discuss their research with educational measurement specialists at Citolab.
Researchers in the early stages of their careers are particularly encouraged to participate, as this visit offers a valuable opportunity for professional development and the exchange of research ideas.
FORMAT OF THE POSTER PRESENTATION SESSION
The plenary poster session will be held in Aula Magna room of the venue.
A digital version of your poster will be displayed on the central screen for 60 seconds, which is the maximum time you are allowed to pitch in front of the conference attendees.
Important notes:
- The session chair will keep track of time to ensure that each presenter finishes within the allotted time.
- The poster sessions have a duration of 105 minutes, so there is enough time for some short introductory remarks by the session chair, time for you to walk to and from the stage, time for instructions for the audience on how to vote etcetera.
The poster award and voting procedure
- There is a poster award of €500, sponsored by Cito.
- Each attendee can nominate up to three posters for the award.
- Voting will be done through the conference app, which will allow each attendee one voting opportunity.
- The Professional Development Committee will count the votes after voting is closed.
- The poster with the highest number of nominations will be announced as the poster award winner during the closing session of the conference.
In addition to the poster session
Posters will also be mounted in physical form on boards at a central location at the venue. You will be provided with a poster board whose dimensions will be a maximum of 1.5m high x 1.0m wide. You can use that space to present a poster composed in a variety of ways.
We advise you to prepare a physical poster with A0 size – portrait orientation (click here for size guide).
The more you are available for attendees to answer questions while the posters are mounted, the better your chances of winning the award.
The conference app can be used by attendees to chat/exchange messages with you or schedule time with you to get more information on your topic/research, as long as voting is still possible. And of course, you can take the initiative yourself.
FORMAT & UPLOADING YOUR POSTER
For the better organization of the session, poster presenters will be required to upload their poster here or send it by response to this email by the 30th of October.
The format should be: PowerPoint (.ppt) and PDF (.pdf). and there should be one page and one page only.
We advise you to prepare your digital & physical poster with A0 size (84.1 cm width x 118.9 height cm) – portrait orientation.
If you are using PowerPoint to create the poster, to set the size, you can do it from “Design” tab, Slide size, Custom size, select Portrait and then enter the above measures.
Firstly, thank you for chairing a session at AEA-Europe. It is the contribution of our members that make the conference such a success and we are grateful for that.
Each session runs for 90 minutes, during which three papers are presented; 30 minutes is thus allocated to each paper. Ideally, presenters are asked to allocate a maximum of 20 minutes for the actual presentation of their paper and 10 minutes for discussion. However, sometimes presenters take longer than 20 minutes. If it is clear that the presenters are approaching the end of their presentation (even though they are over time), the chair should allow them time to do so. The Chair should indicate to presenters at the start of the session that extra time presenting will result in less time for questions and answers. In any event, each paper within the session must come to an end after 30 minutes.
Chairs should make an effort to contact presenters before the relevant session, introduce themselves and inquire if speakers have any special requirements. It is also useful to read the abstracts as provided by the presenters (book of abstracts will be available on the conference website/digital bag page), in order to prepare a short introduction of each of the contributions. Be aware that most open paper presentations are grouped in a certain session with an overall session topic.
Chairs should introduce each presenter by name and affiliation, and give the title of the presentation. They should encourage presenters to adhere strictly to the allotted time of 30 minutes total.
Signs to indicate to presenters when they have 5 minutes remaining, 1 minute and when their time is up will be placed on the head table. Some Chairs ask a colleague who will be facing the presenters to use these signs discreetly. If you choose to do this, rather than do it yourself, please let the presenters know where the person will be who is holding up the signs.
Some presenters might be presenting their work for the first time, or might not be accustomed to presenting in English, or might simply be nervous. It might be helpful for the presenter to know you are there to assist. Please come to the scheduled room in good time before the presentation starts.
Chairs will also act as discussants of the session’s presentations. This entails saying a few words about each of the papers at the end of the presentation, inviting and chairing questions and thinking of some questions for the presenters themselves in case this is needed.
On the technical side, the room will be equipped with a laptop, projector and screen (sound system will be available in some rooms). Presenters are asked to bring their presentation on a USB in PowerPoint or PDF format. They will need to transfer the files to the computer prior to the start of the session. We are unable to accept presentations on personal laptops given the technical complication of the equipment (in case that the use of a personal laptop is required the presenters will be asked to seek the support of the technical staff (a phone number for the technical staff will be available on the head table).
Currently, many people videotape/audiotape or photograph sessions. This might not be what the presenter wants. Consequently, before the session starts please make certain the presenter(s) is aware of this and, find out if the presenter agrees to be videotaped/audiotaped or photographed. If not, state that videotaping/audiotaping or photographing is not acceptable for this session.
Fire regulations mean that we cannot allow people to stand in a room during a session or to bring in chairs from other rooms. If your room is fully occupied, please remind any further arrivals of this.
Thank you for Chairing a session of AEA-Europe. Good chairing makes a huge difference to the success of a conference.